ST HUGH’S SCHOOL (LLF EDUCATION PARTNERSHIP)
LEADING LEARNING FORWARD EDUCATION PARTNERSHIP: PRIVACY STATEMENT
Your privacy is important to St Hugh’s School (Lead School) and Leading Learning Forward Education Partnership (LLF EP). This privacy statement, updated in September 2021 to meet the requirements of GDPR legislation, provides information about the personal information that St Hugh’s School, as the lead school for LLF Education Partnership, collects, and the ways in which St Hugh’s School on behalf of LLF Education Partnership uses that personal information.
Privacy Statement (How we use your information)
- What types of personal data do we use?
- Why we collect and use this information
- Where will we collect personal data from?
- Who do we share your data with?
- How do we use your data?
- How to contact us
- How Government uses your information
Leading Learning Forward Education Partnership office is based at St Hugh’s School, Bushfield Road, Scunthorpe, North Lincolnshire DN16 1NB.
The school is the lead partner organisation for LLF Education Partnership and works in close association with a number of key partners including Healing School, KYRA Research School and DRET Teaching School Hub as well as North Lincolnshire Council and North East Lincolnshire Council.
This privacy notice is to let you know how we promise to look after your personal data. This notice explains how we do this and tells you about your privacy rights and how the law protects you. You can find out more about us at this website: www.leadinglearningforward.org.uk
If you have any questions or want more details about how we use your personal data, please let us know. See the how to contact us section below for all the different ways you can get in touch.
The categories of school and personal information that we process include:
- personal information (such as name, contact information and teacher number)
- characteristics information (such as gender, age, ethnic group)
- role titles, qualifications and, where relevant, subjects taught
- communications: what we learn about you from letters, email, and conversations between us
- usage of data: how you use our services
- documentary data: details about you that are stored in documents in different formats, or copies of them
Special types of data
The law and other regulations treat some types of personal data as special. We will only collect and use these types of data if the law allows us to do so:
- Employee data and gender - for application and recruitment purposes.
- Any permissions, consents or preferences that you give us.
What types of personal data do we use?
We use many kinds of personal data, and group them together like this. Data we collect when you use our services and facilities:
- Payment and transaction data
- When you purchase or use our services
- When you apply for a refund
- When you talk to us on the phone, online or in person
- When you use our website
- In emails and letters
- In customer surveys
- Information you provide to us by filling in forms on our site
- Through the recruitment and application processes
This list is not exhaustive, to access the current list of categories of information we process please see our current terms and conditions and relevant programme privacy notices, which are posted on our website and on our application forms.
Why we collect and use this information
We use applicant information and data to:
- enable us to maintain a contact list of anyone attending our events
- enable the development of a comprehensive profile of event and programme attendance
- inform the development of marketing and recruitment policies
- enable the correct payment and invoicing of schools and individuals following attendance at our events and programmes
Under the General Data Protection Regulation (GDPR), the legal basis / bases we rely on for processing personal information for general purposes are collecting and using personal information for general purposes from Article 6, and from Article 9 where data processed is special category data from the GDPR (from 25 May 2018).
How do we use your data?
Data Protection law says that we can use personal data only if we have a proper reason to do so. This includes sharing it outside St Hugh’s School. The law says we must have one or more of these reasons:
- To fulfil a contract we have with you
- When it's our legal duty
- When it's in our legitimate interest
- When you consent to it.
Below is a list of all the ways that we may use your personal data, and which of the reasons we rely on to do so. Our legitimate interests are also below.
Serving your needs and using your data
We use your data to enable us to undertake the running of the TSA in an efficient and proper way. This includes managing our business capability, financial position, communications, governance, planning, and audit.
What we use your personal data for:
- To deliver our services
- To manage our relationship with you or your organisation
- To develop new ways to meet our needs and to grow the work of the Education Partnership
- To develop and carry out marketing activities
- To study how our customers use our services
- To market our services
- Your consent
- Fulfilling contracts
- Our legitimate interests
- Our legal duty
Our legitimate interests:
- Keeping our records up to date
- Working out which of our services may interest you and telling you about them
- Developing services, and what we charge for them
- Defining types of customers for new services
- Seeking your consent when we need it to contact you
- To provide you with information relating to events and meetings
- As an active customer to keep you informed about our latest offers, events and programmes
- Being efficient about how we fulfil our legal and contractual duties
A legitimate interest is when we have a legitimate reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interest, we will tell you what that is.
Collecting personal information
We collect personal information via application forms, website analytics, e-mails and communications to, from and with the LLF Education Partnership office. Personal data is essential for the operational use of the Education Partnership's programmes and events. Whilst the majority of personal information you provide to us may be mandatory, some of it is requested on a voluntary basis. In order to comply with GDPR, we will inform you at the point of collection, whether you are required to provide certain information to us or if you have a choice in this.
Storing personal information
We hold data securely for the set amount of time shown in our data retention schedule. For more information on our data retention schedule and how we keep your data safe, please visit this website: www.leadinglearningforward.org.uk
St Hugh’s School (LLF Education Partnership) will store all the personal information you provide [on its secure servers]. St Hugh’s School (Lead School: LLF Education Partnership) will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information
Who we share data with
We do not share personal data with any individual or commercial organisation other than the Department for Education (DfE). We do routinely share statistical summaries, excluding personal data, with the Department for Education (DfE) and our partners for the purpose of understanding the success, reach and outcomes of our events and programmes.
What happens if you choose not to give us your personal data?
We may need to collect personal data by law, or under the terms of a contract we have with you. If you choose not to give us this personal data, it may delay or prevent us providing our services to you. For example, not providing an email address would prevent us from providing you with the joining instructions for an event.
Sometimes we might ask for information that is useful for us to know but is not required by law or a contract. When this is the case, we will make this clear by marking it as optional. You do not have to provide these extra bits of information, and your decisions will not prevent us providing you with our services.
How do we use your data for marketing?
We may use your personal data to tell you about our relevant services and offers. This is what we mean when we talk about ‘marketing’. We may also use your data to help create a profile to find potential customers like you.
We will send you marketing based on what you tell us about yourself, data we collect when you use our services. We use this information to get a view on what we think would interest you the most.
We will only send you marketing messages if we have either your consent or a legitimate interest. This is when we have a legitimate reason to use your information that does not unfairly go against what is right and best for you.
You can ask us to stop sending you marketing messages by contacting us at any time. Whatever you choose for marketing, you'll still receive service messages, such as booking confirmations and event changes.
Why we share personal information
We do not share information about any individual or group of applicants with anyone without consent unless the law and our policies allow us to do so.
Department for Education
The Department for Education (DfE) collects personal data from educational settings and local authorities via various statutory data collections. We are required to share information with the Department for Education (DfE) for the purpose of those data collections, when requested.
Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact:
TSA Administrator, Leading Learning Forward Education Partnership Office, St Hugh's School, Bushfield Road, Scunthorpe, North Lincolnshire, DN16 1NB
Telephone: 01724 842960
If you do, we will take reasonable steps to check its accuracy and correct it. You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- a right to seek redress, either through the ICO, or through the courts
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
How to contact us
If you would like to discuss anything in this privacy notice, please contact our data processor:
LLF Education Partnership Administrator
LLF Office, St Hugh's School, Bushfield Road, Scunthorpe, North Lincolnshire, DN16 1NB
Telephone: 01724 842960
Or you can contact our data controller:
Business Manager, St Hugh’s School, Bushfield Road, Scunthorpe, North Lincolnshire, DN16 1NB
Telephone: 01724 842960
How Government uses your data
The data that we lawfully share with the DfE through data collections:
- informs departmental policy on teaching school grant funding as well as the monitoring and evaluation of the effectiveness and national teaching schools and teaching school alliances
- links to teaching school funding and expenditure
- supports ‘longer term’ research and monitoring of educational policy development
Data collection requirements
To find out more about the data collection requirements placed on us by the Department for Education including the data that we share with them, go to:
Sharing by the Department
The Department may share information about our work with third parties who promote the education or well-being of children or the effective deployment of school staff in England by:
- conducting research or analysis
- producing statistics
- providing information, advice or guidance
The Department has robust processes in place to ensure that the confidentiality of personal data is maintained and there are stringent controls in place regarding access to it and its use. Decisions on whether DfE releases personal data to third parties are subject to a strict approval process and based on a detailed assessment of:
- who is requesting the data
- the purpose for which it is required
- the level and sensitivity of data requested; and
- the arrangements in place to securely store and handle the data
To be granted access to school workforce information, organisations must comply with its strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data. To contact the department: https://www.gov.uk/contact-dfe
Updating this statement
This website contains links to other websites. St Hugh’s School (LLF Education Partnership) is not responsible for the privacy policies or practices of any third party.
Date of Privacy Statement: 24 May 2018 (updated 1st September 2021)